May 2004 - Posts

• Data Source Catalog and Lists

  SharePoint is great when it comes to one stop shop for updating lists.  When creating a WSS site, navigation to team sites, common links are needed on many sites within and outside a site collection.  I created a Quick Links web part by creating a custom list with Category (Text), Sub Category (Text) and reference (Hyperlink).  I collapse the list by Category show Sub Category and Reference.  Once the Quick Links web part is to my liking, I open a site within or outside the site collection, and can use the Data Catalog in FrontPage 2003, by clicking on Manage catalog..., then entering the site name and URL to connect to all items from that site.  Using FrontPage I have to modify the web part to my liking, but once this is setup, the Quick Links is updated in one site, and all sites the Quick Links is added two is a read only version and updated on the fly.  This will reduce the time needed to update each Quick Links on the other sites.   Adding a Read Only copy of Quick Links to another WSS site. Create a Quick Links using a custom list.  See my “Creating Quick Links” Blog Link the sites using the Data Source Catalog:   Open the site you want to add the copy of Quick Links to in FrontPage 2003. In the Task Pane, Open Data Source Catalog. Click on Manage catalog. Click on Add In Display Name:, enter the name of the site where Quick Links resides. In Location:, enter the URL of the same site. Click on OK.   Add the copy of Quick Links to the site.   In Data Source Catalog Expand the site Expand SharePoint Lists Highlight the Zone where you want to add Quick Links. From the drop down menu on Quick Links under SharePoint Lists, select Insert Data View. Format the Quick Links web part to look like the Quick Links on the main site. See “Creating Quick Links”. Save the page in FrontPage and test. Repeat the above steps for each site you Quick Links to Appear. To edit and update quick links, simple go to the original site and click on the Quick Links link and update as needed. Posted May 06 2004, 07:22 PM by Unclaimed Blog with no comments

• Creating Quick Links

  1.     Create a custom list using the following fields: Category (Text), Sub Category (Text) and reference (Hyperlink)   2.     Add some categories and links.  I use Sub Categories to differentiate links and to bunch common types of links together (i.e. Help (Category) – SharePoint (Sub-Category) link name (Hyperlink)   3.     Create a Quick Links view -   a.      Name - Quick Links b.     Columns – Category, Sub Category, Reference, Edit (link to edit items) c.      Sort – Sub Category, Reference d.     Group By – Category, Collapsed e.      Click on OK.    4.     Then add the Quick Links web part to your home page, and launch FrontPage 2003. 5.     Right click on the Quick Links web part, and select List View Properties. 6.     Under Manage view settings change the following:   Fields – Sub Category and Reference Style, Options Tab – Uncheck Show Toolbar with options for: Sort & Group – Category 7.     Right click on the Quick Links web part and select Convert to XSLT Data View 8.     Under Manage view settings change the following: ·       Sort & Group – Category   9.     Converting to XSLT Data View allows you to move items to any cell you want. 10.  I modify the following:   ·       Delete Category: next to the plus sign ·       Change the cell color from gray to white ·       Change the color of the Category name next to the plus sign ·       Change the color of the Sub Category name ·       Delete the column names and cell under the Quick Links bar   11.  Save the page and test. Posted May 06 2004, 06:58 PM by Unclaimed Blog with 1 comment(s)

• Post It Wall

  I created a Post It Wall with SharePoint. I created a custom list with the following fields: Subject - Drop down list with Project, Idea, Note, Thoughts, Suggestion, etc Note: - Rich Text - 10 rows Date Started Date Completed Created by and Date Modified by and Date Using FrontPage 2003 to set List View Details, then I converted the list to XSLT Dataview. I modified the list using tables and cells to make each note to appear as a post it note. I sorted the list via subject and collapsed the list. The list appears as a collapsed list, but when you expand a subject, each entry in that subject is a yellow post it note. Here are some screen shots. Upload Form Collapsed View Expanded View      Posted May 04 2004, 10:17 PM by Unclaimed Blog with no comments

• Microsoft® 8009 Web-based Training Course

  I found this on the Microsoft site and reviewed this awhile back. This is a great tool for Site Authors and Coordinators. I linked this course off the SharePoint Users Group (WSS site) I created. Microsoft® 8009 Web-based Training Course Managing Portals and Collaboration with Microsoft® SharePoint™ Products and Technologies 2003 This Web-based training course tells you how to set up, customize, and manage a SharePoint Portal site using SharePoint Portal Server and Windows SharePoint Services. ~Brian Posted May 04 2004, 10:16 PM by Unclaimed Blog with no comments

• Welcome to my SharePoint Blog!

  Hello All, I've been using SharePoint Beta Technical Refresh since last March and we went RTM last Fall.  We are using SharePoint Portal and WSS, but mostly using WSS for department collaboration.  I will be posting tools, tips, tricks, links, and solutions.  I am working with Microsoft and a few other SharePoint users in creating an SF Bay Area SharePoint Users Group.  We are planning our first meeting next month.  I'll keep you posted. Dustin, thanks for setting me up. ~Brian     Posted May 04 2004, 10:14 PM by Unclaimed Blog with no comments