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Add a link to a document within a Document Library in MOSS

Many people within my company have asked how they can add links to documents inside their document libraries so that there are not multiple copies of a single document floating around the system.

A quick and easy way to do this is to add a content type of Link to a Document and then use this content type for links.

How to set this up:

In your document library, go into Settings / Document Library Settings

Click on Advanced Settings and ensure that Allow Management of Content Types? is set to Yes.

From the Settings page, click Add from existing site content types

Select Link to a Document, click Add and click OK

From within the document library, select the drop-down arrow next to New and choose Link to a Document

Enter the document name and URL

    • You can get the URL from another document by choosing the target document's drop-down menu and selecting Send To E-Mail a Link
    • An email will open automatically 
    • Copy and paste the link from the email into the URL field on the New Link to a Document form

Click OK and you will see the new document link in your document library view

[Note: Someone has documented these steps with pictures here! http://www.toddklindt.com/blog/Lists/Posts/Post.aspx?ID=49 ]

Comments

 

SharePoint 2007 link love 09-12-2007 at Virtual Generations said:

Pingback from  SharePoint 2007 link love 09-12-2007 at  Virtual Generations

September 12, 2007 5:57 AM
 

Add a Link to a Document within a Document Library in MOSS « Steve Mullen’s Blog said:

Pingback from  Add a Link to a Document within a Document Library in MOSS « Steve Mullen’s Blog

August 1, 2008 12:10 PM
 

Nancy Young said:

Is there a way to link more than one document to a particular document?  Think multiple supporting documents for a particular council resolution.  

I would need to add that option to an existing content type.  I figured out how to create a column that provides a list of documents from a different document library, but the links to those go to the properties of the document, from where you can open the document itself, but when you close the document, you get sent to the document library, which is not what we want.  

We want the supporting docs to all show up in a view of the document library in a webpart and be directly linked without viewing the properties.

Thanks for the post.

August 22, 2008 10:28 AM
 

Mindy said:

Hi Nancy,

Within the 'Link to a Document' content type, you could add multiple columns of type Hyperlink.

Mindy

August 29, 2008 12:53 PM

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