September 2007 - Posts

• Advanced Search issue in MOSS

  There are plenty of blogs and articles that explain how to add properties to Advanced Search in MOSS, so I'm not going to get into that here. What I have found is that there is an issue with the ModifiedBy property, where by default, the number of items found with this property is a big fat zero (0). Finally, a solution that works! The post is here: http://forums.microsoft.com/MSDN/ShowPost.aspx?PostID=2195994&SiteID=1&mode=1 I have copied Pritam Dahake's solution in case the forum post is somehow deleted: Here are the steps to manually hook the Last Modified By field to the creawled field. 1) Open Central administration -> Shared Services -> SharedServices (X being the number of the shared services provider for the site you are creating a mapping)  - > search settings -> metadata property mappings 2) Click “Modifiedby” to edit the properties 3) Make sure  “Include values from all crawled properties mapped” is selected 4) Click “add mapping” and select the “Office” category from the dropdown list. 5) look for a property named “OFFICE:8” , click “OK” 6) Click “add mapping” and select the “ows_Last_x0020_Modified(text)” from the ALL categories dropdown list, Click “OK” 7)  Make sure the box is checked “Allow this property to be used in scopes”, click “OK” 8) Click on “Crawled Properties” link on the left side of the Shared Services Administration page. 9) Click On the “Office” Category. 10) The mapped property you just created should be listed in the “Mapped To” column of the Office:8(Text) category. 11) Click on the Office:8(Text) category to view the properties. 12) In the “name and information” section, you should see the “property Set ID:” value is  'F29F85E0-4FF9-1068-AB91-08002B27B3D9' ...This is very important!!! 13) In the “Mappings to managed properties” section the managed property you edited in steps 2 – 7 should be listed. 14) The box to “Include values for this property in the search index” should be checked. 15) Click “OK” to exit this page. 16) Open “Shared Services administration” -> “ShareservicesX” -> “Search Settings” -> “Content Sources and crawl schedules” 17) Click on “Local Office SharePoint Server sites” to expand the dropdown list and select “Start full crawl” 18) When the crawl has completed, navigate to the site collection -> click on the search tab. 19) Select “Advanced Search” 20) In the properties dropdown list select "Last Modified By" 21) Select contains 22) Enter a name that you know has added / edited a document 23) Click the magnifier to execute the search 24) Get back results.  WOOHOO to Pritam! Posted Sep 26 2007, 03:16 PM by mindy with 1 comment(s)

• Add a link to a document within a Document Library in MOSS

  Many people within my company have asked how they can add links to documents inside their document libraries so that there are not multiple copies of a single document floating around the system. A quick and easy way to do this is to add a content type of Link to a Document and then use this content type for links. How to set this up: In your document library, go into Settings / Document Library Settings Click on Advanced Settings and ensure that Allow Management of Content Types? is set to Yes. From the Settings page, click Add from existing site content types Select Link to a Document, click Add and click OK From within the document library, select the drop-down arrow next to New and choose Link to a Document Enter the document name and URL You can get the URL from another document by choosing the target document's drop-down menu and selecting Send To E-Mail a Link An email will open automatically  Copy and paste the link from the email into the URL field on the New Link to a Document form Click OK and you will see the new document link in your document library view [Note: Someone has documented these steps with pictures here! http://www.toddklindt.com/blog/Lists/Posts/Post.aspx?ID=49 ] Posted Sep 11 2007, 02:27 PM by mindy with 3 comment(s)