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For The User

A blog for SharePoint users. If you are a SharePoint administrator or developer, feel free to read on but be warned I'll be covering stuff that may seem pretty basic to you. It's been my experience that getting started with and getting the most out of SharePoint as an end user isn't always an intuitive process. My goal is to provide information and content in the hopes of smoothing your path to becoming a master SharePoint user.

A fundamental element of SharePoint sites

I considered titling this post "The Grand Unifying Theory of SharePoint Sites", but it just sounds too lofty...

A concept that has really helped me understand how sites in SharePoint work is the fact that just about everything within a site can be considered as a part of a List.  Consider the following:

  • Document Libraries: viewable as a list of document files
  • Subsites: viewable as a list of sites created beneath the current site
  • Web Parts: viewable as a list of the web parts on the page
  • Users: viewable as a list of names and permissions
  • Discussion threads: viewable as a list of posts

Now, I realize that each of these items really are diverse and that as a user we can do a lot of different things with them.  But they all inherit some structural and organizational behaviors from the basic SharePoint list.  Each of them can contain one to many items (I know, big revelation there).  They present similar user interfaces for adding new elements to the list, and they do the same for removing new elements from them. 

For example, do you know how to open the Web Part Maintenance Page for any webpage in SharePoint?  Simply append
     ?contents=1
at the end of any SharePoint URL and click the Go button in your browser.  You'll see a page which lists each of the web parts on the previous web page, data about each of the web parts, and some options at the top of the list.  From this page you'll be able to Close, Reset, or Delete any of those web parts in the list.  And you may notice that the page looks very similar to a standard list view for a document library or links listing.

Understanding that pretty much everything within a SharePoint site is going to be an item in one list or another has really helped me start to see how things relate to one another and get a feel for a site's hierarchy.

NOTE: the Web Part Maintenance Page is a handy thing to know if you have a web part that is throwing an error and causing an entire page to show up as an error in your browser.  You may notice that you can't easily edit remove the web part since the Site Actions menu option isn't shown when the page throws an error.  You can get around that by adding 
     ?contents=1
to the end of the .aspx in your URL and take the offending web part off your page.

Published Oct 23 2007, 04:47 PM by ferringer
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Comments

 

Hern@n said:

Thanks, very useful tip, specially when a webpart gives you an error causing the whole page to throw an error. I used to be forced to retract the custom webpart deploy to revert that.

October 24, 2007 7:42 AM

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About ferringer

John is a Solutions Architect for Apparatus, Inc. in Indianapolis, IN, with over four years of experience administering and supporting SharePoint technologies and has spent over nine years working in the technology consulting industry. He is a Microsoft Certified Technology Specialist in the installation and configuration of Windows SharePoint Services (WSS) v3, Microsoft Office SharePoint Server (MOSS) 2007, and Microsoft System Center Operations Manager (SCOM) 2007. Previously he was a Senior Consultant for Accenture, where he designed and developed custom applications, managed small teams, and trained new resources in both technical and procedural practices.

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Posts (c) their respective authors. Everything else (c) 2007 SharePoint Experts