This post should be read with the words of the Rolling Stones echoing through your head...
"You can't always get what you want"
If you've spent any time researching about SharePoint, reading SharePointBlogs.com, or even just talking to people about SharePoint, you've probably heard quite a bit about all the great things you can do with it. So now you're all excited, because you're ready to start emailing documents into a library, or using the Content Query Web Part to display the contents of a separate team site in your site. You diligently find instructions on how to undertake these tasks somewhere out there on SharePointBlogs.com (last gratuitous reference, I promise), log into your SharePoint installation and get ready to rock...
Only to find that the function (for example, the ability to email a document into a document library) you want to use isn't available for some reason. What!?!?! How is that possible? Simple: for some reason or another that the function you want to use is disabled.
Now, before you fly off the handle, I would ask that you take a moment and consider the situation. This may not be happening just because someone made a decision to not allow users to email documents into document libraries. It could be because that the email function was never turned on for document libraries. I'm going to tell you this from experience: when installing SharePoint, admins tend to focus on the explicit requirements provided, not what the customer did not ask for. So if you're not asked to turn on that document library email function, you're not going to do it.
As with everything in this world, I'm not saying this is an absolute, just a pretty good possibility. It could be that there was a conscious decision not to turn on emailing into document libraries. Perhaps your IT architects or administrators are worried about the load this may cause on your SharePoint server(s), or your email servers. Or if you're looking for a feature available only with the Enterprise edition of MOSS 2007, your IT resources may have been put off by its high price.
Please don't take these words to mean that you should meekly move along with your desired ability to email documents into a library. I just want you to be aware of some of the possible forces at work behind the scenes before you submit your request to turn that function on for you to use. Use that awareness to properly phrase and justify your request, to give it the best chance for approval. And don't forget how the next line goes...
"And if you try sometimes you might find, you get what you need."
Posted
10-14-2007 9:34 PM
by
ferringer