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in·for·ma·tion /ˌɪnfərˈmeɪʃən/ [in-fer-mey-shuhn]

"Knowledge is of two kinds. We know a subject ourselves, or we know where we can find information on it." -- Dr. Samuel Johnson [1709 - 1784]

"Where is the wisdom we have lost in knowledge? Where is the knowledge we have lost in information?" -- T. S. Eliot [1888 - 1965]

How to get MOSS/WSS3 calendar events into MY Outlook calendar...

...and no, I'm not talking about using the default functions to view/sync a SharePoint calendar into Outlook and then use the overlay feature in Outlook 2007 to be able to view multiple calendars in a single view.

What I want to achieve is a way to get an calendar event which is created in SharePoint into my single, personal Outlook calendar.

So, at a base level I was thinking along the lines of possibly using a custom sharepoint workflow to send a copy of the sharepoint event as a meeting request.
Or perhaps as a feature for MOSS/WSS calendars to have a button on the event info toolbar to 'add event to my Outlook'... 

Well, as it happens there is already a default function that works-ish. It's not very smart, but it works. 

At the very basic level, there is a default 'export event' option on the MOSS/WSS calendar event toolbar. Default function opens a 'file download' dialogue asking if you want to 'open' or 'save' the current event. Selecting 'open' gives you a standard Outlook event window.
Then selecting 'Save & close' from the toolbar here saves it directly into your own Outlook calendar.
Job done.

To simplify this process slightly you can deslect the 'always ask me about this type of file' option in the 'file download' dialogue. The default action will then be to open the event file, then you can just save and close. :)

 

Now... to find a way to automate this if you are the one creating a calendar event in SharePoint, plus adding attendees...

 

Comments

 

Links (10/29/2008) « Steve Pietrek - Everything SharePoint said:

Pingback from  Links (10/29/2008) « Steve Pietrek - Everything SharePoint

October 29, 2008 7:12 PM
 

Simon Taylor-Jones said:

Is there a way to export a whole calendar......inc all the events??

November 1, 2008 10:34 AM
 

agoodwin said:

Simon

There appears to be no default function for this. I'd expect to have to create some kind of feature that provides an 'export all items to Outlook'. Even then you'd have to do some fancy stuff to import that directly to Outlook in one move.

A middle step would be to export from MOSS to a .pst file and then manually import that into Outlook.

What you might find easiest in the short term is the default function in a MOSS calendar to 'Connect to Outlook' from the 'Actions' menu.

(I don't recal if this is an Office 2007 only feature, I seem to remember being able to do it in office 2003, but that was a long time ago).

In Office 2007 you then have the option to view this MOSS calendar side-by-side with your own, or as an overlay view.

November 11, 2008 6:04 AM

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Posts (c) their respective authors. Everything else (c) 2007 SharePoint Experts